For meeting and event planners new to working with audiovisual services, it’s often hard to know what you need. You have a good idea in your head of what you’d like the event to look like, the material you want to share, and how the speakers should be presented. But translating that into a service order can be nerve-wracking- you don’t want to forget anything vital!
First of all, you’ll want to provide your company background, the purpose for the meeting, venue details, and equipment requirements for each location and segment of your meeting. But going beyond this, you also want to make sure that the A/V company or event production company you choose has the equipment and expertise to handle your request. That’s why we’ve come up with this checklist- we hope it will be helpful when you’re putting out an RFP for your next event!
Want to make this checklist your own? Email firstname.lastname@example.org for an editable version that you can use to make all of your future RFPs more comprehensive, so you’ll get better bids!