Thriving on the Go: A Guide for Event Professionals to Prioritize Health During Busy Season

Event professionals, both planners and suppliers, are no strangers to the whirlwind of activity that comes with a busy event season. Amidst the chaos of executing events in different locations, it’s easy for health and well-being to take a backseat. So how can event professionals prioritize their health and maintain energy during the hectic pace of a busy schedule? Here are a few tips that we practice to stay healthy so we can perform at the highest level and execute outstanding events for our clients.

  1. Plan Ahead for Healthy Meals: One of the challenges of a busy schedule is the temptation to rely on too many carbs, high-sodium meals, and fast airport snacks. Combat this by planning ahead for healthier meals. Research local restaurants with nutritious options, pack wholesome snacks, and consider preparing some meals in advance. When we’re traveling with clients, we like to find accommodations with a full or partial kitchen. But when that’s not an option, you can ask the hotel to provide a mini-fridge in your room. You can always order fresh fruit and vegetables through a grocery delivery service to keep on hand.
  2. Stay Hydrated: Make a conscious effort to stay hydrated by carrying a reusable water bottle and refilling it regularly. Avoid excessive consumption of caffeinated and sugary beverages, as they can contribute to dehydration. Hydration is key to maintaining focus and energy levels during the demands of a busy travel season.
  3. Incorporate Movement Into Your Routine: Events often come with unpredictable schedules, but that doesn’t mean neglecting physical activity. Find creative ways to incorporate movement into your routine, whether it’s a quick hotel room workout, a walk around the block, or even a mini yoga session. If your role requires you to stay in place for long periods of time, spend time standing. Make sure you keep the blood flowing with small movements like head and shoulder rolls.
  4. Prioritize Quality Sleep: Jet lag, changing time zones, and long agendas that go from morning ‘til night can disrupt sleep patterns. Prioritize quality sleep by creating a conducive sleep environment. Pack a comfortable sleep mask, use earplugs, and establish a pre-sleep routine to signal to your body that it’s time to wind down. Quality sleep is essential for cognitive function and overall well-being.
  5. Build In Time for Self-Care: Arm yourself with a toolkit of relaxation techniques to manage stress on the go. Whether it’s a quiet moment with a cup of tea, a brisk walk to clear your mind, or a brief meditation session, these intentional moments of self-care contribute to overall resilience and well-being. A few ideas- watch the sunrise (you’re up early anyway), put in some headphones and listen to music for 5 minutes, walk outside and enjoy the fresh air.

Remember, taking care of yourself is not a luxury but a necessity for sustained success and enjoyment in the world of events.

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Heidi Brumbach